Learn The Secrets Of Project Management

#1 Use online apps, or software

This will allow any team member across the globe access to update their progress directly in the app, or software, so it's always up to date. You can manage a roles, track productivity, and easily assign new tasks or projects to your teammates. When working on project documents, images, and other files you want to make sure you are keeping these secure while still being able to share them with your team. This is where you would save your files on a secure shared drive where only your team could access the information; this will make working together simple and secure. Any changes that are made would sync to the cloud where everyone can see up-to-date content at any time.

#2 Create one specific communication channel

Being able to communicate with your entire team using one address will make things simpler. When you need to share information you can create a group email list and after you add your team to the group you will be able to send updates and resources all at once to everyone on the team using one email address. Managing project or team schedules can be a tricky task but if you create shared calendars for various schedules you can keep everyone up to date. You can create project calendars to track milestones, deadlines, and reminders as well as team calendars for meetings, training, and vacations. This will allow you to see who's available just by looking at these calendars.

#3 Involve everyone on the project

Building a project website to keep updates, timelines, calendars, and documents in one place can also make things easier for your team. They will have an organized one-stop destination for all important project information that is accessible to anyone at any time from any device. You may think about creating impactful presentations and documents where team members can collaborate on such as creating a presentation to share your vision, establish key information, and show your project’s impact with charts and graphs. You can share and present these presentations via video meetings to remote team members.

#4 Make regular meetings with your team members

Another great tip is you want to hold video meetings on a consistent schedule. You can do daily audio check-ins as part of your daily huddle, but certain meetings should be done in a cloud-based video platform. This is really important for several reasons. First and most importantly these video check-ins create accountability and secondly if you’re working on a fully remote base team this will give you the benefits of face-to-face contact as well as being able to stay up to date on project tasks and progress in real-time. When holding these meetings prepare your team ahead of time by letting them preview relevant files so everyone can come prepared to contribute ideas. Send a meeting invite in the calendar and attach documents, spreadsheets, presentations, and other discussion items that will be addressed.

Find out online apps and tools that can help you improve your project management:

• TeamWork

• Friday

• Assana

• Trello